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2009 Jan 10 AGM Minutes |
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Minutes
Surfside Annual General Meeting
Saturday, January 10th, 2009 Call
to Order by Kurt Dommers 10:12 a.m.
Introduction, welcome Kurt Dommers, president, welcomed the
residents in attendance and introduced the current board and the lawyer for
SURF. 2008
Board Members Attending Kurt
Dommers, President Janet
Lammey, Treasurer
Chantal Willemse, Vocal
Absent: Lis
Garcia, Vice President Laurie
Meir, Secretary
Arnoldo Andre, Fiscal
Agenda: Kurt addressed the residents with an overview of the
accomplishments of the board for 2008, which included having street lights
repaired, our worker cleaning roads and ditches, and using the weed machine to
keep the area neat. He also talked about the plans and progress of the
board’s coordination of the road paving situation which is currently
"ready to go" and awaits funding. He
said that private funding is an option but we have been advised to wait for the
short term as the gov't had been doing inspections and may allocate
funding.
Janet
Lammey, treasurer, presented the financial report for 2008 (attached below) and
gave an overview of the current security crisis in Surfside. She went
over an in depth report prepared by the security company, which included all of
the actions they had taken this year against possible intruders and
burglars. Janet also stated that paying for security helps, but stressed
that the only solution, in her opinion, was for the residents to install
automated alarm monitoring systems in their homes. Fico has a monitoring
station up and running.
Election of Officers for 2009 The
residents unanimously elected each of the following persons for the 2009
Surfside Resident’s board Janet
Lammey: President Laurie
Meier: Vice
President Peggy
Pease:
Treasurer Carlos
Lopez: Secretary
Sherrie Bidwell: Vocal Ann
Lankford: Fiscal Floor
opened for questions A
resident requested the price of annual dues for condo owners and was told
$75. There were questions regarding this as it was voted in last
year: a home owner’s (which includes condo owners) dues are $75 a year,
and additional lots are $25 per lot. Renters are charged $40 per year. *[ Please support the Association by paying your yearly
dues! We can do more to help the community if more people come on
board and pay dues. Encourage your non-paying neighbors, as well.
Only around 25% of the current lot/home-owners/ residents/ renters pay the
annual dues. Imagine the things we could do to better our community if we
had 100% participation!]*addendum to minutes by current
president
Security alarm system questions were asked. The
FICO representative present was asked the price of cameras for our streets
which would be monitored via internet at their local office.
Meeting Adjourned 11:10am
Minutes submitted by Janet Lammey
Financial Report for S.U.R.F. 2008
Prepared and submitted by Janet Lammey, treasurer, January 10th, 2009
Balance from
2007……………………
$3,997.96
Collections *dues and donations
2008
$5,285.00 Total
income for 2008
$9,282.96
Payments: Road
cleaning, trash collecting, ditch weed
help $2,780.00
Employee Social
Security for
employee
$ 840.00
Payments to lawyers and investigators for Help
with the Water/ well/ property
issue
$2,250.00
(To be reimbursed from water board)
Pay
for additional work done by Janet for
Security/ employees/ computer/ collections/misc.
$2,400.00 Gas
purchased from Beto for weed
machine
$ 71.38 Oil
for weed machine
$ 9.97 Office
supplies (ink for computer/; paper,
etc)
$ 126.92 Trash
bags for beach and roadside collections
$ 88.00
Website fees
$ 339.10
Equipment for employee (rainwear, safety
Glasses)
$ 22.49 Legal
fees (books) -lawyer
Einer
$ 300.00
Mistaken deposits made to SURF for
security $
240.00 Total
expenses for
2008
$9, 476, 86
Balance
(deficit)
< $184.90>
Apdo. 78 - 5111 – Supermercado Surfside, Pl. Potrero,
Mailing Address___________________________________________________________
Phone_____________________________________________________________
Email______________________________________________________
Annual Owners Fee (U.S. Dollars,
please)..............................................................$
75.00
______Surfside
Total - ...................................................................$________
_____I have added an additional $50.00 per lot to have my property cleaned
(please initial)
BCR Account #325-2009-5 cuenta de Ahorro
Please put your name/lot# in motivo. | ||